Proposed Amendments to the Canyonette’s By-Laws August 5, 2025

Canyonettes Golf Club By-Laws

Last Updated 9/3/2023

Article I – NAME

The name of this golf club shall be Canyonettes Golf Club (hereafter “Club”).

Article II – PURPOSE

FIRST: To create a golf club at Indian Canyon Golf Course that brings women together with the intention of stimulating interest in and giving women an opportunity to play and learn the game of golf in a fun and social environment. 

SECOND: To promote and foster among the members a closer bond and fraternity for their joint and mutual benefit through golf and socializing; and to promote and preserve the true spirit of the game of golf as embodied in its honorable traditions.

THIRD: To encourage conformance to the USGA Rules of Golf.

FOURTH: To acknowledge and uphold the system of handicapping as set forth in the USGA Handicap System.

FIFTH: To provide an authoritative body to govern and conduct club competitions.

Article III – MEMBERSHIP – DUES 

1.  Membership shall be available to all people 18 years of age or older. There shall be at least 10 members with no set number of maximum membership. However, the Board will monitor the membership levels on a regular basis throughout the current membership year, and a determination will be made by the Board if membership needs to be capped for the season. 

2. All active members shall abide by and support the Club Bylaws, golf course etiquette and current rules of golf, as written by United States Golf Association (USGA).

3. In the event that any member of the club shall commit any act which reflects discredit or disrepute thereon or shall refuse or neglect to comply with the rules and regulations adopted by the Board of Directors or the duly appointed officers, such member shall be subject to suspension or expulsion.  Written notice shall be given by the Board to the member in question.  The member in question shall have ten (10) days to respond and will have the right to be heard by the Board.  The Board shall convene within five (5) days, and a vote of two-thirds shall carry the motion.  This is a binding decision, agreed upon by all parties at the time of joining the Club.

4.  Membership in the club shall be on an annual basis from April 1st through March 31st.  This allows participation in off-season events.

5.  The fiscal year for the club is April 1st through March 31st fiscal year to match the membership period. 

6. All membership dues shall be established by the Board of Directors in such amounts as they deem to be adequate to operate and maintain the club. All dues are owing and payable by the spring meeting and/or at the time of joining.  No awards or prizes will be paid to any individual whose dues are not paid and current.   All monies collected shall accrue to the benefit of the membership. 

7. To encourage participation on the Board, each elected and appointed board member’s dues (excluding GHIN membership fees) will be waived during their term of office or until their resignation. 

ARTICLE IV - MEMBERSHIP MEETINGS

1.  The spring membership meeting will typically be held on the last Tuesday in April.  The Board of Directors shall hold other general membership meetings as deemed necessary.

2. A legal quorum at any membership meeting shall be 25 members, and a simple majority of members present in person shall be required to pass any resolution presented to the membership for a vote.  Each active member in good standing shall be entitled to one vote.

3. From time to time, votes from the general membership may be taken electronically, via e-mail, or some other platform.  This requires a simple majority of at least twenty-five (25) voting members for passage of the question at hand.

Article V – BOARD MEMBERS

1.  The Board shall consist of members in good standing and shall exercise all powers of management of the club not specifically excerpted by the By-Laws.  The Board shall consist of the following Club Officers elected by the members:  President, Past President, Vice-President, Treasurer, GHIN/Membership Chair, Events Chair, Communication(s) Chair (Comms. Chair may be fulfilled with two “co-chairs” sharing responsibility for the position).  

2. The Board Member positions shall be concurrent with the calendar year(s), beginning January 1, and ending December 31.   The term of office for each Member shall be a minimum of two years.  Once a Board member has served in a particular position for two years, that particular position will be up for election. 

   1. One exception is the role of Vice President/President/Past-President. The Vice President is elected once, and will become President after one year of service, and may remain on the Board for one (1) year after serving as President, and become Past President, in a generally non-voting member position.  So, the Vice President could possibly serve three (3) years in one elected position; one year as Vice-President, one (1) year as President, and one (1) year as past president.  

   2. It is preferred that one of the existing Board members is elected to the role of Vice President.

   3. Board Members may serve more than one (1), two-year (2) term of any position with the exception of Vice President.

   4. Consideration should be given by Board Members who are leaving a Board position, to giving a reasonable amount of training time to the incoming new Board Member.

3. The duties and responsibilities of the Board Members shall be as follows:

1.   PRESIDENT

(a.)  Shall convene and preside over all meetings, and oversee all affairs of the Club.

(b.)  Shall communicate as necessary with golf course pros and employees.

(c.)  Shall communicate on a routine basis with all Board Members in order that the necessary business of the Club is properly accomplished. 

(d.)  May take on other duties as needed, such as writing and disseminating meeting agendas, and preparing the minutes of the Board Meetings; and all other necessary tasks needed for an efficiently run Board. 

(e.)  Shall from time-to-time issue a survey to the membership to determine the needs and wishes of the membership.

(f.)   Shall update /maintain a current copy of the By-Laws and ensure changes are communicated to the Board and general membership. 

(g.)  May, after serving as President for one (1) year, become a generally non-voting Board Member as Past President.

          2. VICE PRESIDENT/PRESIDENT ELECT

(a.)  Shall, in the absence or inability of the President to act, have and perform all of the duties of the presidency.

(b.)  Shall provide back-up support to the Communications Chair(s).

(c.)  Shall complete any other duties assigned by the President.

(d.)  Shall after one (1) year as Vice-President, become President for the succeeding year.

        3. TREASURER 

(a.)  Shall be responsible for the financial oversight of the Club’s activities including the collection and depositing of dues, reconciliation of monthly bank statements and issue receipts to all members if requested.

(b.)  Shall pay bills owed by the Club upon approval of the Board.

(c.)  Shall give financial reports at each meeting updating the budget balances of certain line items as requested. 

(d.)  Shall provide a year-end written report of all financial activities for the year, and reevaluate the working budget with the Board for the next year.  

        4. GHIN/MEMBERSHIP CHAIR

(a.)  Shall, in conjunction with the Treasurer, be responsible for organizing and managing the registration process via the Canyonettes website (www.Canyonettesgolf.org), collection and processing of memberships dues, and maintaining a list of current members.

(b.)   Shall, in conjunction with other Board Members process the incoming E-Mail from Canyonettes@outlook.org. (These duties shall be clarified by the Board).

(c.)   Shall be responsible for posting relevant membership, GHIN and Golf Genius information on the website. (www.Canyonettesgolf.org).

(d.)  Shall be the final arbiter for rules and competition disagreements, or questions.

        5. COMMUNICATIONS CHAIR(S)

(a.)  Shall be responsible for communications to the general membership using Board approved information and communication platforms. 

(b.)  Shall maintain and update the Canyonette’s Website.  This includes posting the weekly newsletter on the Website.

(c.)  Shall, along with other Board members, respond to inquiries on canyonettes@outlook.org and/or Facebook, or forward messages to appropriate Board member for reply. This division of duties shall be determined by the Board. (The Canyonettes’ duties as it relates to Facebook shall sunset as of December 31, 2025.)

(d.)  Shall record the minutes of all meetings, attendance, and correspondence (and post to the Canyonettes One Drive folder) and provide copies of minutes to board members. (This duty may be shared with the President and or Vice President).

        6. EVENTS CHAIR

       (a.)  Shall, in conjunction with the Board, coordinate the weekly games, special events, and tournaments.

(b.)  Shall select and or announce the weekly prize winners, issue, and track weekly prize winners for games, chip-ins, birdies and random drawing.

(c.)   Shall ensure all relevant communication is provided to the Board, including the Communications Chair(s).     

ARTICLE VI – BOARD MEETINGS

1. The Board Members shall meet at such times and places as they choose.

2. A majority of the voting Board shall constitute a quorum at any meeting, unless otherwise stated in the By-Laws.

3. All members of the Board, with the exception of the Past-President, shall have one vote.  In the event of a tie-vote amongst the Board, the Past-President may be called upon by the President to cast the deciding vote. 

Article VII – NOMINATIONS OF BOARD MEMBERS & ELECTIONS 

NOMINATIONS

1. Nominations and elections of open Board Member positions will take place prior to the end of the playing season.    

2. Open Board positions for the upcoming calendar year will be communicated via email to the Club member’s last known email address, as well as posted on the Canyonette’s Website. The posting shall include a description of the Board position’s duties.

   1. Nominations shall occur via the Canyonettes email, or by direct communication with a current Board member. 

   2. Nominations will typically consist of self-nomination by members that may be interested or willing to serve as members of the Board.

   3. Nominations may also be accepted from any member in good standing.

   4. Once a member is nominated for a position, the existing Board will be responsible for obtaining the consent of the member to serve in the position for which they were nominated. 

ELECTIONS

1. A list of candidates nominated for the Board shall be e-mailed, (or other platform) to each member at their last known e-mail address and a copy of such list shall be posted on the Club’s Website.  

   1. Voting will occur no later than two weeks from the date of the initial posting of the nominees, and the open period for voting shall last one week.

2. At least 25 votes are needed to constitute a quorum.  The candidate(s) shall be elected by a simple majority of votes cast by members in good standing.  Newly elected officers shall assume their duties on January 1, of following calendar year. 

3.   In the case of any vacancy on the Board, through death, resignation, disqualification or other cause, the remaining Board Members, even though less than a quorum, may elect a successor by majority vote to hold office for the unexpired term of the director whose place shall be vacant, and until the election of her successor. 

Article VIII – COMMITTEES OF THE BOARD.  

1. Committees may be established by the Board as deemed necessary to accomplish various tasks or assist with events for a designated time period. The President and/or Board shall appoint a chair for any such committee.

   1. It is suggested that at a minimum, the President and/or Board appoint one individual to assist with the Events Chair.    

   2. All individuals appointed under Article VIII, are not Board Members, but are appointed to help in some of the day-to-day tasks, or special events.

Article IX – BUDGET.

1. All budget expenses exceeding $50.00 shall be approved by a majority vote of the Board Members.  This can be accomplished at a meeting or via e-mail correspondence.

2. It is suggested that there be and end year balance of $800.00 

Article X -  GUESTS.

Each member in good standing may have a guest play with the Club for a maximum of three times per year before such guest will have to join the Club and pay membership dues.  Guests typically include individuals who are interested in joining the Canyonettes and are wanting a trial period before making a decision; or they are a visiting relative or friend who is golfing with an existing member on a short time basis. Guests are not eligible for prizes or awards if the guest has not joined the Club and paid dues.    

Article XI – AMENDMENTS TO BY-LAWS

1. The Board of Directors shall have the power to repeal or amend any of these By-laws provided that such action shall not be effective until approved by a majority of a quorum vote of the members of Canyonettes Golf Club in accordance with the provisions contained herein.  This shall be achieved by a similar method used in Article IV C. and Article VII, “… Elections.”

   1. The Board shall draft and approve of the amendments to the By-Laws.  The proposed By-laws will be posted on the Website, and a hard copy will be posted at Indian Canyon Golf Course, on the Canyonette’s bulletin board. The posting period shall be at least two (2) weeks.   The two (2) weeks shall also serve as a comment period.

   2.  Comments shall be communicated via the Website, through “Contact us:” canyonettes@outlook.com

   3. The Board shall take any comments under consideration, and decide if there should be further time given to post a particular potential recommended change.

   4. A ballot will be drafted by the Board, and vote will be taken through an electronic method.  The voting period shall last no less than one (1) week.  There will need to be at least twenty-five (25) members in good standing who vote.  The amendments will pass or fail with a majority of those members voting.

2. In the event a quorum is not achieved, the amendments to the By-Laws will continue to be posted for a total of 28 days. If no comments or objections of a substantive nature are received, the amendments as proposed by the Board shall be adopted.